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  • Writer's pictureThe Self-Made Entrepreneur

10 Top Tech Tools for Small Businesses to Boost Efficiency

In this day and age of modern business, it's all about working smarter, not just harder. For those in the thick of it, especially small business owners, the right tools can be a game changer. Here's are 10 top tech tools for small businesses, primed to boost your efficiency and outcomes:


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1. Todoist:

  • Why it's helpful: This task management app helps you organize and prioritize tasks in a visually pleasing and intuitive manner. With features like natural language date parsing, priority levels, and project organization, it's a robust tool for managing daily to-dos and long-term projects.

2. SaneBox:

  • Why it's helpful: SaneBox uses algorithms to prioritize and filter your emails. Important emails stay in your inbox, while less crucial ones are automatically moved to separate folders for later review. It also offers features like "SaneLater" for emails that aren't urgent and "SaneBlackHole" for unwanted emails or subscriptions.

3. Calendly:

  • Why it's helpful: This scheduling tool eliminates the back-and-forth of setting up meetings. You simply set your availability preferences, share your unique Calendly link, and let people book times that work for both of you. It integrates with most major calendars and sets up reminders to reduce no-shows.

4. LastPass:

  • Why it's helpful: LastPass is a password manager that stores and autofills your login information securely. For business owners juggling numerous online accounts and services, it's essential to have strong, unique passwords for each. LastPass generates and recalls them for you, ensuring you're both efficient and secure.

5. Focus@Will:

  • Why it's helpful: Focus@Will offers music and ambient sound channels that are scientifically optimized to help you concentrate. Instead of traditional music streaming services that might distract you with lyrics or popular songs, Focus@Will's tracks are curated to enhance productivity.

6. Notion:

  • Why it's helpful: Notion is an all-in-one workspace where you can write, plan, collaborate, and get organized. It's like a collection of multiple tools, combining components of databases, kanban boards, wikis, calendars, and reminders. It's versatile and can be used as a project management tool, a knowledge base, or even for personal note-taking.

7. Zapier:

  • Why it's helpful: Zapier automates workflows by connecting different apps together using "Zaps." For instance, you can set it up so that when you receive an email in Gmail with an attachment, it's automatically saved to Dropbox, and then a notification is sent via Slack. It's like creating mini-automations without needing to code.

8. Toggl:

  • Why it's helpful: Toggl is a simple and intuitive time tracking tool. It allows business owners to monitor how much time is spent on various tasks, which is useful for both productivity analysis and billing purposes if you're charging clients by the hour.

9. Otter.ai:

  • Why it's helpful: Otter.ai provides live transcription services, making it invaluable for business owners who attend numerous meetings or want to dictate ideas. It can transcribe real-time discussions, and it allows you to search, play back, and share the transcriptions as needed.

10. Forest:

  • Why it's helpful: It's a unique app that promotes focus. When you want to concentrate on a task, you plant a virtual tree, which grows over a set period, like 25 minutes. If you exit the app to use another one (like checking social media), the tree dies. It gamifies productivity and promotes the Pomodoro technique of working


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Navigating the intricate maze of today's business world requires more than just effort; it demands strategy. With the power of tech tools like the ones above, the path becomes clearer and the journey smoother.


Small business owners, you're no longer just battling against time, you're leveraging it. As this list of 10 tools proves, the right tech not only complements your hard work but amplifies its impact. Embrace them, and watch your business and you thrive.



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